Monthly infra statement template

TL;DR

Use this template to bill pass-through infrastructure transparently with clear line items, an explicit admin fee, and due-date discipline. Pair this statement with monthly maintenance invoice to prevent "free infra" ambiguity.

Statement header

• Statement ID: [INFRA-YYYYMM-CLIENT]
• Client: [Client Name]
• Billing period: [YYYY-MM-01] to [YYYY-MM-lastday]
• Issue date: [YYYY-MM-DD]
• Due date: [YYYY-MM-DD] (default: issue date + 7 days)
• Currency: IDR
• Prepared by: [Owner]

Line-item table

| Category | Vendor/service | Usage basis | Base cost (IDR) | Markup/admin fee % | Admin fee (IDR) | Subtotal (IDR) | Notes | |---|---|---|---:|---:|---:|---:|---| | Cloud hosting | [e.g., VPS/Container] | [instance-hours] | [0] | [x%] | [0] | [0] | | | Database | [e.g., managed DB] | [storage + IOPS] | [0] | [x%] | [0] | [0] | | | Object storage/CDN | [provider] | [GB transfer + storage] | [0] | [x%] | [0] | [0] | | | Monitoring/logging | [provider] | [events/GB] | [0] | [x%] | [0] | [0] | | | Messaging/WhatsApp gateway | [provider] | [messages sent] | [0] | [x%] | [0] | [0] | | | Email delivery | [provider] | [emails sent] | [0] | [x%] | [0] | [0] | | | Domain/SSL/other | [provider] | [fixed/usage] | [0] | [x%] | [0] | [0] | |

Summary block

• Total base infra cost: IDR [sum_base]
• Total admin fee: IDR [sum_admin]
• Total infra payable: IDR [sum_total]
• Payment terms: full payment due by [due_date]
• Late policy: [x% per month / fixed late fee / none]

Notes and evidence

• Attach source invoices/screenshots from each vendor for auditability.
• Mark disputed line items within 3 business days after issuance.
• Credits/refunds from vendors are netted in next month statement unless otherwise agreed.

Ready-to-send snippet

Subject: Infra statement [INFRA-YYYYMM-CLIENT]

Hi [Client Name], attached is the infrastructure pass-through statement for [billing period].
Total payable is IDR [sum_total], due on [due_date].
Please let us know within 3 business days if any line item needs clarification.

Related

• [[Areas/LumenDev/playbooks/lumencare-tier-matrix|LumenCare tier matrix]]
• [[Areas/LumenDev/playbooks/msa-sla-clause-template|MSA/SLA clause template]]